Moving an office is a difficult and complicated process. It needs to be spearheaded and handled by a reliable individual who can think on their feet. The first step is to determine when the new office facility will be ready. If you are in large office building, you will want to make arrangements to move on a day when the building is closed.
Making sure that the office is properly packed is key. You will want each department to pack their files first. Each box must be clearly labeled and numbered. Each department head should keep a master list, which tells you what is in each numbered box. This way, as the items are being moved, if there is confusion you can simply refer to the list. You will easily be able to determine where the box you have belongs. Each employee should be responsible for packing their own office or desk space. You can also ask that they transport their personal belongings.
The larger pieces for the office, such as furniture should be clearly labeled with a piece of tape, so employees get their own equipment back. Package any personal printers and office equipment with the employees’ furniture.
It is imperative that you hire a moving company to handle the move. You want to have a reliable company that is experienced in workplace moves. Employees cannot be asked to move large office equipment. You may also want to contact your printer and fax service company. Moving the equipment and setting it up at the new facility may be part of their service plan with you. This will ensure that the machines are quickly up and operating properly.
You will also want to make sure that your information technology department is on hand. They will need to make sure that all of the servers are operational. They will also need to ensure that computers are correctly installed and running. This should be one of the last things to take place. You will want to make sure that all of the furniture is in place prior to the IT department getting started. Prior to the move, you will want to hire a cleaning company to handle the cleanup of your old office. This company can also handle the cleanup of your new office prior to your move. Once the move is complete, you will want to give your employees a day to get settled into their new space.
